Our client, a major oil & gas company is seeking a Shipping Invoicing Coordinator to join their team on a 3-months contract assignment, working in Houston, TX.
Tasks
- FDA and PDA payments and rebill backlog as well as verification of status of payments
- DCF backlog
- Verifying and updating all emails from USSHIP shared mailbox as well as online archive are correctly archived to the correct DCF folder
- Deleting unused folders and messages to manage storage and ease inbox activity
- Creation of general folder structure in DCF/inbox as well as processing emails and information to be archived and saved in teams/share point
- Claims
- Checking on status of aging and pending claims and invoices
- Prioritizing claims and gathering pertinent information for processing
- Teams /Share point folder structure an organization for intra/inter team transparency
- Identification of additional inbox rules or tools to manage volumes
- Verification of Veslink forms in IMOS
Competencies
In order to be able to effectively and efficiently complete the tasks mentioned in the previous section, the resource must have the following competencies:
- Advanced use of digital tools including Office 365 are a must
- Advanced digital skills (Microsoft Flow, Microsoft Portal, VBA for applications, PowerBI, etc) are desirable
- Understanding of shipping concepts including
- Reading and applying a charter party
- Shipping terminology
- Roles and responsibilities of the different players in shipping
- Demurrage and Claims
- Invoicing processes flows and shipping related invoicing concepts
- SAP and IMOS knowledge is a plus