- Leads and manages a newly established department, which has substantial policy and operational functions to achieve the Government’s priorities in the areas of community government
- Manages the delivery of services to support and coordinate the efficient and effective operations of Councils of Elders (community governments) and Village Assemblies
- Lead and manage a robust and efficient district administration through development of appropriate policy framework, effective coordination, monitoring and evaluation of service delivery through effective stakeholder consultation
- Leads the development and implementation of policies to reform community government including develops policies for enhanced application of traditional authority and kastom
- Leads and manages disaster and emergency management coordination and services.
KEY EXTERNAL RELATIONSHIPS
Government and Legislature:
- Minister for Community Government
- All other Ministers
- Members of the House of Representatives
- Chairmen and Members of Councils of Elders
- Chairmen and Members Village Assemblies
- Bougainville Members in the National Parliament
- Development partners
Administration (Bougainville and National Governments):
- Chief Secretary and Head of the Public Service
- Secretary for Technical Services
- Secretary for Justice
- Bougainville Government Departmental Heads• Heads of other Government Services (Police and Corrections)
- Advisers to community government, budget and planning Communities and the public:
- Churches, non-government organisations, business organisations, the private sector and academia.
- Mekemui and other leadership groupings
- Women in all levels of the community
- All media
The Secretary is responsible to the Minister for:
- Supporting the Minister to exercise his functions under the Public Service (Management and Administration) Act 2014 (the Act), Section 18 in particular, or under any other specific sector law
- Being the principal adviser to the Minister responsible for the Department in respect of the functions for which the Minister is responsible by virtue of the Ministerial determinations made by the President – see Position Purpose above
- Administering the respective Acts of the House of Representatives for which the Minister responsible for the Department is responsible
- Reporting to the Minister responsible for the Department on the progress of implementation of decisions of the Bougainville Executive Council
- Administering those sections of Acts of the National Government which have been delegated under Acts of the House of Representatives or by delegation of a Departmental Head of a National Department for the purpose of the portfolio functions of the Department
- Administering those sections of Acts relating to the Public Service and public finance, and other relevant Acts, that have been delegated to the Secretary by those Acts or by the Head of the Public Service
- Ensuring the efficient and effective performance in the delivery of goods and services, and special impact projects to Bougainville
- Enforcing compliance with legislation and implement the policies of the Bougainville Executive Council.
The Secretary is accountable to the Chief Secretary and Head of the Public Service for ensuring cooperating with the Chief Secretary in the exercise of his or her functions, and in particular must:
- Comply with instructions issued by the Chief Secretary for the review of policy submissions to the Bougainville Executive Council
- Provide timely reports to the Chief Secretary in respect of the implementation of the decisions and reform strategies of the Bougainville Executive Council, and such other matters as the Bougainville Executive Council determines
- Produce timely action plans for consideration by the Bougainville Central Agencies Co-ordinating Committee and any subcommittee of that Committee established by the Chief Secretary
- Cooperate with the Head of the Public Service in the exercise of his or her functions including enforcing the Bougainville Public Service Code of Conduct and the staff performance management and disciplinary provisions of the Act
- Comply with the General Orders, and instructions issued by the Head of the Public Service to implement the employment strategies, policies and procedures of the Bougainville Executive Council
- Ensure that the competencies of the department’s staff are enhanced to enable them to do their respective tasks and activities in a timely and efficient manner
- Provide reports to the Head of the Public Service in respect of employment matters covered by the General Orders to effect greater and more economical efficiency in implementation of the departments functions
- Seek advice from the Head of the Public Service in respect of personnel management matters
- Seek to implement the government’s gender equity policies
- Inform the Head of the Public Service of any matter in relation to corruption within the Secretary’s area of responsibility, as prescribed by the Bougainville Public Service Code of Conduct; and
- Satisfy the departmental head’s performance requirements under the Act and performance based contract of employment.
(v) Critical areas of success
The Secretary’s performance will assessed against the following outcomes:
- Lead the Department to develop and maintain a stable and fiscally sustainable operating model working cooperatively with other departments, Councils of Elders and Village Assemblies to achieve this
- Strengthen service delivery capability within the department, focusing resources on areas where it can make the most difference in terms of delivering high quality policy advice to government, and the cost effective delivery of its core functions, specific projects and associated services. Government policy being to increase resources in districts and at the community government level
- Implementation of the Government's policy objectives in accordance with the annual work plan agreed with the Minister and the Chief Secretary
- The Secretary will provide leadership to lift and then maintain the productivity of the new department within the public service.
PERSON PROFILE & SELECTION CRITERIA
The following requirements and competencies will form the selection criteria for this position.
Leadership within the Public Service
Excellent leadership is an essential element to high performing departments and a high performing Bougainville Public Service. As a senior officer of government, the Secretary is expected to lead by example. Working with the Chief Secretary the Secretary will work in a spirit of service and strive towards the overall goal of a system of world class, professional public service, serving the government of the day and meeting the needs of all Bougainvilleans.
The Secretary will be a proven leader with demonstrable current experience in a senior managerial leadership position relevant to the functions of the Department in government or the private sector or the community. Through his or her skills and career experience he or she will be able to:
- Illustrate an ability to improve significantly the performance of an organisation
- Demonstrate the ability to deliver the department’s specific outputs.
- Contribute solutions to the specific challenges and priorities facing the Department in contributing to the development of the Bougainville Administration
- Demonstrate a comprehensive understanding of Bougainville’s aspirations for autonomy and the challenges the Bougainville government faces
- Be able to relate to leaders, colleagues and the people at all levels of the Bougainville community
The Secretary must be:
- Demonstrably experienced in the practice and management of providing services in an organisation with an extensive number of staff below the headquarters level
- The holder of an appropriate tertiary qualification or equivalent from a recognised institution
- A fit and proper person to be appointed to the Bougainville Public Service.
- Under 60 years of age at the time of appointment
- Of good character, be in good health and free of criminal convictions or determinations of disciplinary enquiries.
Position specific requirements and competencies
The Secretary will need to be skilled in the following competencies.
An effective Secretary will possess a depth and breadth of knowledge and experience in management at a senior level. He or she will be intellectually sharp, and deal with concepts and complexity comfortably. He or she will have a strong grasp of key trends and issues facing Bougainville, the government, the restoration of services, facilities and infrastructure and the wider capacity issues in the public sector.
The Secretary will be able to articulate strategies and tactics for delivering services and strengthening government at remote and inaccessible locations. These will include approaches to building the competencies of leaders and the capability of the councils in Bougainville’s second tier of formal government the Councils of Elders.
The Secretary must be able to develop medium to long range strategies and plans for the functions that the Department is responsible for. He or she should be able to probe deeply into issues without losing sight of the bigger picture. The Secretary must be able to learn quickly when facing new problems and be comfortable handling risk and uncertainty. A willingness to take reasonable risks, be open to change and to experiment is essential. He or she must be future and outcomes oriented and take a broad perspective on issues, analysing both successes and failures for clues about how to improve. The Secretary will be able to guide the creation of a compelling vision for the Department and inspire the staff to support that vision.
The Secretary will create focus in government to get things done. Roadblocks will be eliminated by concentrating on the vital issues that need attention. He or she will create strong teams by empowering people, fostering open dialogue, effectively allocating resources and ensuring that individuals work together. The teams will work across boundaries. The Secretary must be able to be communicate with leaders and senior officers in government individually and collectively. He or she will be able to communicate with staff and all levels. The Secretary will continually support the development of the Department’s senior management team; coaching them and providing opportunities that will stretch them.
The Secretary must be able to be counted on by the Minister and the Chief Secretary when times are tough. He or she cannot shirk personal responsibility. Anticipating potential conflicts they look for common ground; resolving differences equitably and calmly. The Secretary must be willing to take the lead in resolving issues giving independent sound advice based upon law, technical standards and good practice An ability to read situations and people accurately is essential.
Energy and drive
The Secretary will work consistently demonstrating energy and drive for better results. He or she will not give up in the face of resistance or setbacks, however they are also willing to adapt their approach if necessary to achieve the desired result.
Personal and interpersonal skills
Effective chief executives know themselves well, are open to criticism and seek feedback. The Secretary will learn from mistakes and strive constantly to develop himself or herself. Seeking advice from the Minister and the Chief Secretary the Secretary should be counted on to remain calm and hold things together in tough times. The Secretary should not be prone to defensiveness, frustration, nor easily knocked off balance.
In his or her dealings with others the Secretary will be a good listener and will easily establish rapport with others. Maintaining constructive external and internal relationships is a key function of this position.
A key role of the Secretary will be to create a climate within the Department in which people feel motivated to do their best and people like working for and with them. The Secretary is required to meet the expectations and requirements of the Minister and Chief Secretary and act consistently with those expectations and requirements in mind.
Organisational positioning skills
The Secretary will understand the political and organisational context within which they work. In Bougainville this is emerging from the autonomy arrangements in new and unique ways. The departmental structure is new and emerging. Ministers and departmental heads will be feeling their way as relationships develop. Elections are likely to produce a new set of Ministers who will come from a wide variety of backgrounds and experiences.
The Secretary will be sensitive to political processes and anticipate risks and how others may respond. The Secretary, with advice from the Chief Secretary and minister, will be able to manoeuvre through complex political situations effectively and quietly whilst maintaining Public Service standards of political neutrality. A successful Secretary will know how to get things done within the Bougainville political and organisational context and understand the origin and reasoning behind key policies, practices and procedures. They understand how to work with different organisational cultures to achieve change.
Acting with honour and integrity
The Secretary will adhere to the highest standards of integrity and ethical conduct observing the Bougainville Public Service Code of Conduct, during both good and bad times and situations. The Secretary will be a role model the ethics, values and behaviours set out in the Code. The Secretary will deliver on his or her promises and be direct and truthful in dealings with others. He or she will keep confidences and admit mistakes. The Secretary will not misrepresent himself for personal gain. The Secretary will work fulltime in this role and will not maintain any other employment or business.
Section 25 of the Bougainville Senior Appointments Act disqualifies certain people from holding this senior office
A person is not qualified to be, or to remain, a senior office-holder if the person is—
- the President, or a candidate for election as President; or
- a member of, or a candidate for election to—
- the House of Representatives; or
- a level of formal government in Bougainville; or
- the National Parliament; or
- a Provincial Government; or
- a Local-level Government or Authority; or
- an office-holder in a political party registered under a Bougainville law or an Act of the National Parliament; or
- declared bankrupt by a court of competent jurisdiction and remains bankrupt; or
- of unsound mind within the meaning of any law relating to the protection of the person or property of persons of unsound mind; or
- under sentence of death or imprisonment.
***Note: Written applications must address the Key Selection Criteria (no more than 2 -3 pages) along with submission of their CVs.