Board Secretary

No

Key Performance Areas (Provide title of the KPA, then provide a statement describing what is to be done and what is to be achieved)

1

Secretarial and management

To provide high level secretarial and   management support services to the office of the National Forest Board (NFB) ensuring the Board to function effectively

2.

Board meetings

Arrange & organise logistics for Board Meetings including calling of Board Submissions from the Management and provide agenda Items including dissemination of Board submissions to Board members on timely basis.

3

 Minutes and Resolutions

To provide high level secretarial support in taking notes and writing minutes of the meeting, prepare and disseminate resolutions of the Board   ensuring that decisions of the Board are implemented by management in a timely manner.  

4

Board Administrative Support

To provide effective and timely organisation and administrative support in relation to stipend administration, travel, accommodation and other related support to the NFB and its members so that they carry out their statutory functions and responsibilities accordingly

5.

Provide administrative services to the Advisory Committees of the NFB and other committees

6.

Induction

To facilitate induction and training for new and old Board members of their statutory functions and responsibilities, so that they are able to competently fulfill their mandated role.

7.

Advice to Managing Director

To provide technical and professional advice and assistance to the Managing Director in relation to the activities of the Board, the implementation of Board resolutions, and other advice allowing for Board affairs and decisions to be executed promptly.

8.

Records Management

To ensure the management of historical records of NFB minutes, resolutions etc., by way of hard copies and through the company’s network filing system are maintained for future reference

9.

Administration and Management

To develop the Secretariat’s annual budget, and to maintain prudent expenditure control expenditure. To undertake the EPPA process, train, and encourage Board Secretariat staff to be competent in attending to their role for the smooth operation of the Board

10.

Policy research & development

To undertake research and development of core policies in regard to the technical areas of the Secretariats roles and responsibilities to ensure efficiency in delivering Board services

11.

Ensure that staff of the Branch are kept up to date with current developments in forestry

12.

Plan and carry out the development of staff in the Branch in carrying out their roles and responsibilities to a high standard.

13.

Assist in creating a workplace environment which encourages staff to be hands-on and receptive to client needs

14.

Create the opportunity for staff to develop and practice multi-skilling

Competencies

Description

Communication Skills

Possess the ability to communicate at all levels in both written and oral communication

Active Listener

Listening is a good communication skill; in order to understand the discussions during meetings and take notes to paraphrase what is being said when writing the meeting minutes.

Computer Literate

Be competent in utilizing the Windows Suite Software to generate work related reports and analysis

Motivational leader

Highly motivated and have the ability to supervise and motivate others

Be assertive

Analytical skills

Be able to rationalize situations and make rational decisions using analytical skills

Management capabilities

Highly skilled in initiating projects and seeing its completion using project management skills

Has the ability to deal with confidential and sensitive information appropriately.

Sound knowledge of change management processes

Sound Financial Management knowledge & Skills

Ability to use financial and budgeting processes in a large organization

Critical Thinker & mediator

Sound knowledge and demonstrated ability in applying problem solving techniques

Sound Knowledge in Forestry

Sound knowledge of the Forestry Act 1991 (as amended), and Regulations.

Sound knowledge of the roles and responsibilities of Board Directors of Statutory Authorities