Airswift is currently looking for an Administrative Assistant to work with one of our clients on a 3 months contract assignment in Raymond, OH.
· Generate Shopping carts for various catalog orders, Projects, Amendments and Open Purchase Orders.
· Contact suppliers for rate sheets/quotes, price breakdowns on quotes supplied to all paperwork needed for approval.
· Request new Purchase Orders when needed to replace expiring contracts.
· Review Open Purchase Orders for required formal RFP’s, new contracts, and amendments to increase dollar amounts or extend expiration dates.
· Review daily mail
· Stamp all invoices with arrival date and appropriate “Approval” stamp for PO, cost center, account, and other processing information.
· Match invoice to proper Purchase Order, confirm all required backup is attached to each invoice.
· Enter all budget information
· Budget reports
· Cover Reception station as needed for scheduled time, breaks, and/or vacation periods.
· Work with Corporate Procurement to get Buyer assignment.
· Call suppliers as needed to request repair services or to schedule any additional services.
· Microsoft Office SAP
· Taulia or NETS system experience is a Plus.
· Servicing Requisitions/Purchase Orders/Invoices/RFPs.
· Supporting multiples sites and people.
· Monday to Friday from 8:00 AM to 5:00 PM, 1 hour lunch break.