Our client, a major midstream company, is seeking an Administrative Assistant to work a 1-year contract in Calgary, AB.
Job responsibilities
- Monitor and manage calendar, contacts, and appointments as well as coordinate with other admin assistants to resolve meeting conflicts and ensure availability of required participants
- Make scheduling/logistical decisions based on the needs of the team
- Research and coordinate complex travel/logistical arrangements including international travel
- Handle routine and non-routine issues. Initiate appropriate action in the case of sensitive/urgent issues and at times participate in their resolution
- Create and format correspondence to meet business needs, including some preparation of materials for meetings, including executive-level meetings
- Gather, coordinate and issue information needed by leader and/or meeting participants and at times provide routine meeting facilitation