Legal Administrative Assistant

Vacancy ID



San Ramon, California, USA

Job Type


Job description

Our client, a major Oil & Gas Industry, is seeking a Legal Administrative Assistant to support a group of attorneys within the Law Business Unit in San Ramon, CA. The position can be potentially extended after 6 months.


  • Managing calendars in Outlook, coordinating meeting logistics, preparing pre-read, creating presentations, editing documents, revising contracts, updating matters in the matter management system, setting up new vendors, processing invoices, preparing correspondence, etc.
  • Coordinates domestic and international travel logistics.
  • Prepares detailed itineraries.
  • Provides background information for meetings and trips.
  • Tracks and gathers related expenses and compiles expense reports.
  • Sets up and maintains files, processes invoices and performs general clerical duties.
  • Maintains effective communications with peers, attorneys, managers, and leaders.
  • Provides back-up/relief to other legal assistants.

Required Qualifications:

  • High School Diploma/GED required
  • 8-10 years secretarial and administrative experience within an Enterprise or corporate environment required.
  • Strong secretarial and administrative experience within a law firm or in-house legal department strongly preferred.
  • Strong Proficiency in MS office applications: Outlook, Word, PowerPoint, Excel required.
  • Must maintain confidentiality at all times.
  • Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas.
  • Strong experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements, creating expense reports

Preferred Qualifications:

  • Experience with SharePoint/SharePoint Online
  • Experience with e-billing and matter management.
  • Experience setting up vendors in a payment system