Administrative Assistant

Vacancy ID

BBBH1102548

Location

San Ramon, California, USA

Job Type

Contract

Job description

Our client, a major Oil & Gas Company, is looking for an Administrative Assistant to work in a 6 months contract position in San Ramon, CA.

Summary:

  • The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Supporting the manager's calendar
  • Prepare invoices, reports, memos, letters, financial statements, and other documents.
  • File and retrieve corporate documents, records, and reports.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Prepare agendas and make arrangements for committee, board, and other meetings.

Skills:

  • Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
  • Ability to work independently and manage one's time.
  • Ability to keep information organized and confidential.
  • Basic mentoring skills are necessary to provide support and constructive performance feedback.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.


Education/Experience:

  • High school diploma or GED required.
  • 5-7 years of administrative assistance experience required.
  • Experience working with executives highly preferred.